Report cards are done and now we are moving into conferences! I came across a few tips on conferences.
Successful parent-teacher conferences don’t just happen. They require thoughtful preparation. It is a wonderful opportunity to extend lines of communication between home and school, keep parents informed about their children’s progress – both academic and social – and for developing cooperative strategies that can ultimately benefit every student.
- Approach Parents with Positive Assumptions
Parents are your friends. They want to partner with you. They want to see their child succeed more than anything else. Parent conferences might be an opportunity for you to surface your beliefs about parents and reflect on them, but when you engage with parents, even if you hold some doubts about them, put those aside. Welcome every parent as your strongest ally in working with your student (their child).
- Prepare, Prepare, Prepare
What is your goal or objective for the time you have with parents? What exactly do you want to communicate? What would you like the outcome of this meeting to be?
Here’s an example: My goal in Maria’s conference is for her mom to see the growth she’s made in writing this fall and to determine some ways that she can be more organized. I also want to hear her mom’s perspective on the social challenges she’s dealing with.
Then prepare your materials. Have notes, tests, and work samples, but plan exactly what you want to share. Don’t just sit down with parents and open a massive folder bursting with student work. Put Post-It notes on the items you want to share, select the best examples of the growth, and jot down a few notes.
- Be Solution-Oriented
Be specific when asking for change. Telling a parent, “He’s distracted a lot,” is useless. What is the parent (who isn’t sitting next to her child all day) supposed to do with that piece of information? How can she help her child or the teacher?
Whatever support you ask from a parent needs to be something that is within her sphere of influence. Asking a parent: “Can you talk to him about being more focused?” is possible, and parents can talk and talk, but the results might be limited.
A teacher could say: “I’m concerned because your son is often distracted during independent work in my class. Here’s what I’m doing to try to help him…Do you see this behavior at home ever? Do you have any other ideas for things I could try? Can you think of anything you might be able to do?”
Always convey a growth mindset. All behaviors can change given the right conditions. If you want to see changes and have concerns about a student, be prepared to offer specific, actionable solutions.
- Take the Opportunity to Learn
Listen carefully to parents. If you’re nervous, you will tend to “take over” the conversation—by as much as 90 percent. Try for a 50-50 balance.
What could you ask parents that might help you better support your student? What would you like to know? If this is the first time you’re sitting down with parents, it’s a great opportunity to hear their perspective on their child’s school experience so far, on what their child likes to do outside of school, on the questions and concerns they have about their child, and so on. So what do you want to ask?
- Show that You Care
For parents, conferences can be terrifying or wonderful.
Don’t underestimate the power of the positive, and lead with it. Be specific in the positive data you share. Make sure you truly feel this positivity — we can all sniff out empty praise. There is always, always something positive and praise-worthy about every single child. It’s your job to find it and share that data with parents.
- Show Your Manners
Greet parents in a positive manner with a smile and a handshake. Don’t conduct the conference at the teacher’s desk. Always end a conference on a positive note! Don’t just dismiss parents from the table. Stand up with them and personally escort them to the door with a smile, a handshake, and thank them for coming.
- Don’t be the Star of the Show
Try to start off the conference with “What questions do you have for me? I want to make sure we make this time together valuable.” I have found that parents really appreciate starting the conference by opening up the floor to them. It is my belief that if a parent is coming in with a question or a concern, it’s going to be the only thing on their mind regardless of what I’m saying, so it’s better to start with it right off the bat. That, and sometimes a concern that parents have is more worthy of your 20 minutes together than discussing data.
Conference tip sheet
Parent teacher conference sheet
Conference blog– great blog that has many resources for students to fill out